How to Print Labels at Home

The million-dollar question is, “how do you print labels at home?” Do you want to learn how to make high-quality labels from the comfort of your own home? We’ve compiled the critical information you need to design and print labels at the highest quality possible based on over a century of label printing experience and top queries we’ve heard from users.

From start to end, this thorough guide will help you through the label printing process, covering how to choose the correct labels for your project, design your labels for the best results, configure your printer settings, and troubleshoot typical printer difficulties.

Select the Appropriate Label for your Printer

label roll

The first step in understanding “How to print labels at home” ensures that you get the appropriate labels. Buying labels that are not compatible with your printer is one of the most prevalent blunders.

  • Laser and inkjet printers function in distinct ways. While certain Avery labels may work with both, most of our labels are designed to function with one or the other for optimum print quality.
  • When laser labels are printing on an inkjet printer, the ink may not soak correctly, smearing. When inkjet labels are printing on a laser printer, the toner does not adhere correctly and begins to flake.
  • Full-bleed designs are those that cover the entire label. The design will need to extend beyond the label’s border to get this effect. This is why print-to-the-edge labels are ideal for applications that require vibrant, eye-catching graphics.
  • Labels that don’t have extra space are ideal for designs with borders or no background color. This streamlined style also allows for more labels per page, which reduces costs. For example, this sheet design would be ideal for address labels for mailing lists and file folder labels.

Labels That Cover the Entire Sheet

Are you having problems locating the exact size or shape of the label you require? Then a complete 8-1/2′′ x 11′′ sheet label may be ideal. Print out your unique shapes and cut them out using scissors or a cutting machine. Printing huge, eye-catching labels for bins and signage is also a breeze with full-sheet labels.

However, keep your design away from the sheet’s non-printable edges when using full-sheet labels. While some printers can print to the edge of the sheet, the majority will leave a blank margin all the way around.

Use the Corresponding Template

Using the wrong label template with the wrong product is a typical error that results in print misalignment. While label providers claim to be able to match multiple templates, others are making particular ones for individual printers. Look for the package’s 4-5 digit product or template number. Use that code to locate the label template you require. You may also use free Design & Print tools to optimize your design automatically. It will show you the safety zone, alert you if your design is not suitable, and provide several modification tools. Choose from tens of thousands of templates that have been pre-optimized for the finest print results. Customize them and print them.

Understanding a Label’s Printed Area

Before you start designing, figure out how much of your label space is printable so you know what canvas you’re dealing with, and avoid having essential elements of your design clipped during the printing process. A label’s printed space will be split into three parts:

Safety Area

The region of the label that is guaranteed to print is known as the safety area. This is where you should keep all of your key material, such as text and company logos.

Trim Area

The Trim area is the label’s physical boundary. This border will give you a decent idea of where your design will end up being cut off.

Print to the Edge or Bleed Area

Full-color backdrops, photos, and other materials occupy the excess design area outside the trim line to create a full-bleed design. Filling in this box assures that your final label will not have any blank margins.

Best Practices in Design

make label design

Unfortunately, printers are not without flaws. When trying to print precisely on label sheets, it is usual for sheets to slide slightly throughout the printing process, and this misalignment is easier to see. However, you may make any minor misalignments less obvious by employing safe, trim, and bleed regions in your design.

Make Certain That Your Text Is Readable

Keep key information such as names and addresses in the safety area to avoid chopping important details. Design & Print Online makes this simple by alerting you when your content is about to leave the printed area.

It would be best to double-check that your content is readable when written at its full size. Your typeface may be readable when the full label fills your screen, but it may appear completely different once printed. Depending on the size of your label, pick a font size of 7pt or bigger. 

Design & Print Online will display a warning if your font size appears too tiny to read. Make sure your font color stands out and does not blend in with the backdrop.

Get the Appearance of “Full Bleed” or “Print-to-the-edge” Printing

With Print-to-the-Edge labels, be sure you are using the proper template. Because full-bleed designs can not cope with all labels. Check if your design goes over the label trim line into the “bleed” or “Print-to-the-Edge” region in Design & Print Online to see if you are using a Print-to-the-Edge template.

Preventing Overlapping  Designs

If there is not enough space between the labels on your sheet, make sure your design fits comfortably inside the label’s safety area. This will produce a consistent border around your design and keep it from printing on other labels on the page. To ensure that your design does not spill over into other labels, you may utilize entirely blank backgrounds.

Labeling Using Full-Sheet Labels

Because most printers cannot print to the edges of a sheet, you will need to know your printer’s non-printable margins before printing your design on a complete 8-1/2′′ x 11′′ label sheet.

The size of this space varies by printer type and manufacturer, but a.25′′ margin around your design is a decent rule of thumb. On label templates that reach the edge of the sheet, Design & Print Online will display a dotted line to assist you in perceiving the page margin. Check your printer choices and test your print on a blank page to ensure that your printer’s printable area is correct.

Procedures for Pre-Printing

The three major printer settings to verify before printing labels are paper size, paper type, and page scaling. However, this might not be easy because the names of these options vary depending on the printer manufacturer.

Paper Dimensions

The “sheet size” or “paper size” parameter in printer settings determines how your design is scaled to the label sheet. Make sure the size you choose corresponds to the label sheet you are using. Your labels will be misaligned if you do not do so. Letter-size 8-1/2′′ x 11′′ paper is the most popular size. If you are printing on different sheet sizes, such as 4′′ x 6′′, ensure sure the paper size is set to 4′′ x 6′′.

Type of Paper

The “paper type” or “media type” choice affects how quickly the sheet passes through your printer. Slow down the speed and lessen the chance of misalignment by changing this parameter to “Labels.” If your printer does not have a “Labels” option, use one of the “Cardstock,” “Heavyweight,” or “Premium” alternatives instead. 

In certain printers, selecting “Labels” or “Cardstock” will also need your sheet to be put via a different tray, such as the manual feed tray. Because the sheet will be run through the printer flat, the manual feed tray will produce the best results. This prevents the sheet from bending and curling as it travels up many printer rollers.

Scaling a Page

Always set the page scaling to 100 percent or “Actual Size.” Never use the “fit to page” option since it will reduce your design to the wrong size and generate mismatched labels. Make a test print on a blank piece of printer paper to check how they come out once you have configured these parameters appropriately. Mark your blank test sheet ahead of time to demonstrate which side is up and which way the sheet is fed so you can validate how to feed the label sheets correctly.

Most labels will need to be fed with the right side facing up, but check your Avery label sheet to double-check the appropriate feed orientation.

Make Your Labels

make label for products

Proceed to print on the label sheets after making any final revisions. That’s all there is to it.

Make Your Labels at Home (Step by Step)

  • You will not have to do much work yourself because there are so many templates for producing labels in Word. Follow these instructions to create the label of your choice within the Word software.
  • In Word, pick Mailings from the top menu bar, then Labels.
  • Go to Options and choose your label brand from the Label Vendors menu list in the Envelopes and Labels box.
  • After that, click on the product number. OK
  • You should be provided with the appropriate brand and label type template. If you do not know the brand of your label or the kind isn’t provided, you may make labels using one of Word’s many templates.
  • Select File, then New in Word.
  • Look for a label template that fits the project you are working on. 
  • You may also get a template from the label paper’s manufacturer. To locate the finest website for templates, use label packing. They frequently provide a large number of free templates for various purposes.

Examine the Label

  • Try out your label design and settings on a plain sheet of paper before using your label paper. With a marker or pen, mark the bottom corner of one side of the paper, then put it into the paper tray like a label.
  • Look to check which side of the paper the mark is on when the exam is completed. This will help you decide whether to load the paper label side up or the label side down.
  • Look for printing beyond the page’s boundaries to ensure that your labels are properly aligned. Placing the paper test sheet behind the label paper and bringing them both up to bright light can confirm that everything is aligned. If they’re correctly oriented, you should be able to view them.

Fill the Label Paper With Information

Hold the label sheets in one hand and fan them out, trying not to bend any of the sheets before inserting them into the printer. When printing, this keeps the sheets from clinging to one other. At a time, no more than 25 sheets should be placed in the paper tray or feeder. Place roughly 25 sheets of standard paper in the paper tray below them, but not to the tray’s full capacity.

Set the Print Options

Select the Normal print quality level and, if applicable, Labels for the paper type from the application you are printing. To ensure that they will print aligned, use the print preview option. If they appear to be out of alignment in the preview, it is time to check the margins in the Layout settings and make any necessary adjustments.

Print

You are all set to print now. Keep a close eye on the labels as they emerge from the printer. If you notice any issues, cancel the print process and start over before there are too many labels that are incorrectly produced. It is typically rather straightforward to make changes from within the Word application and get your project back.

Finish the Mail Merge:

  • Choose Mailings from the top menu bar inside Word.
  • Start Mail Merge, then choose the Step-by-Step Mail Merge Wizard.
  • Next: Labels, then Labels, then Labels, then Labels, then Labels, Documentation to Begin
  • Choose your label maker and label options from the drop-down menus and the product number for your labels.
  • Select Recipients and Browse by clicking Next.
  • A window will appear, displaying all of your files and directories. Please navigate to the location of your Excel file, select it, and click OK.
  • Move on to the next step: Select the Address block once you have arranged your labels.
  • To update all labels, click OK and then Update all labels.
  • Move on to the next step: After previewing your labels, move on to the next step: Finish the merger.
  • Finally, click OK and Print. When prompted to pick a printer, choose the one with your labels loaded and click OK.

FAQ

  • Do I Print Labels With the Front Facing Up or the Back Facing Down?

The right side of most labels should be fed up; however, you can double-check the suggested feed direction.

  • Is It Possible to Print Product Labels on a Standard Printer?

Yes, you certainly can. To print labels, you do not need a specific label maker. All that is necessary is a regular printer and paper.

  • What Is the Best Way to Print Labels on an Inkjet Printer?

If you are using an inkjet printer, fan the paper before loading it into the “in” tray, and label side down.

Conclusion

How to print labels at home? This is one of the most asked questions by people who are into making labels for their products or personal usage. Printing labels at home is not that much hard work. All you need is a printer and paper for your labels.

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About Tom

Tom is a blogger and artist who also loves technology. He spends his days blogging about the latest developments in the world of art, and he enjoys sharing his thoughts with readers on what it means to be an artist today. Tom has always been interested in technology - but it wasn't until he was 13 years old that he discovered how much fun making websites could be! Tom is a fun-loving, adventure seeking creative type. He enjoys reviewing art products and technology gadgets on his blog and has been doing so for over 5 years now! He spends most of his time in the studio, at the beach, or out exploring new places.

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